Payroll Officer

Payroll Officer

Full-time, Three-year term

Possibility of Extension

It is the mission of Tungasuvvingat Inuit (TI) to provide Inuit-specific programs that contribute to the health and wellbeing of Inuit, and to encourage and support similar programs for Inuit across the country. With over 30 years of highly successful experience in crafting the design, development, and delivery of a wide range of effective, client-centered services, TI continues to deliver quality programs and services that directly benefit our growing urban Inuit population.

The Payroll Officer provides a range of payroll advisory and processing services to the employees of TI. The position provides information and procedural direction on compensation and benefit entitlements on initial hire, during day-to-day transactions and on termination. The position processes a wide variety of complex compensation transactions and ensures data integrity for TI’s HRIS system.

TI is searching for a skilled and experienced candidate to be a part of a dedicated finance team and who will work to ensure that TI employees receive their appropriate compensation on time and can access their benefit entitlements in a prompt, courteous and consistent manner.

Key responsibilities of the position include:

• Enter and validate pay data from departments in the HRIS system (Ceridian Dayforce);

• Perform payroll calculations for payroll adjustments;

• Ensure payroll remittances and reporting are completed and submitted on a bi-weekly basis;

• Verify and reconcile RRSP benefits automatically deducted biweekly from the provider;

• Verify medical/dental/health taxable benefits to contracts and reconcile accounts;

• Post payroll journal entries to the accounting system (SAGE 50 – Simply accounting);

• Enter and validate new employee information in the HRIS system: salary, hours of work, bank information, tax setup and  leave accruals;

• Prepare Records of Employment (ROE), T4’s,  T4 Summary;

• Prepare severance pay calculations and payments;

• Prepare, process and validate Final Pays for terminating employees;

• Provide information to assist employees in completing payroll or benefit forms, enrollment forms for benefits, changes in beneficiaries, changes in plan type and marital status, etc.;

• Enter and validate employee's benefits data in HRIS;

• Enter employee leave applications, validate and track return date for pay and possible adjustments;

• Monitor and maintain working papers,  spreadsheets, billing reconciliations as well as reporting and correspondence with Group Insurance and RRSP service provider; and

• Cross-train with other Finance team members in order assist in coverage of duties as and when required.

Qualifications

The ideal candidate will have a customer-centric approach in delivering compensation and benefit administration to employees and clients, thorough understanding of payroll practices and procedures, knowledge of Inuit societal values and traditional knowledge embedded in Inuit Qaujimajatuqangit (IQ).

Excellent interpersonal and communication skills, information management skills, problem‐solving and time management skills, and organizational skills are necessary.

The ability to interact well with others and present financial information to managers and other staff, use Microsoft Excel at the intermediate level, work independently and meet deadlines, interpret and implement the various financial/payroll policies and procedures, and perform basic accounting tasks to back up other finance team members in their absence are all requirements of the position.

Post-secondary diploma or certification in accounting, finance, or business administration is preferred, must have three years’ experience processing biweekly payroll using software such as Ceridian or ADP. 

Fluency in English is required and the ability to communicate in Inuktitut is an asset. Other assets include having a Payroll Compliance Practitioner (PCP) Certification, experienceadministrating employee benefits, and working in a non‐profit and/or Inuit organization.

A combination of related education and experience may be accepted.

Salary and Benefits

• TI offers a competitive total compensation package. Employees are provided an exceptional benefits plan which includes major medical and dental coverage for the employee and their dependents, and employee life insurance. TI also offers a Group RRSP benefit plan for eligible staff.

• TI provides paid sick, personal and family sickness leave days, and a 24/7 confidential Employee and Family Assistance Plan.

• Vacation (earn 3 weeks/year).

Deadline for applications is July 13th, 2021.

To apply, please submit your resume and cover letter to careers@tiontario.ca.

Preference in hiring will be given to qualified Inuit candidates, applicants are encouraged to self-identify.

The successful candidate for this position will be required to obtain a criminal record check with results that are acceptable to TI. Interested candidates are encouraged to visit our website at www.tiontario.ca to learn more about our programs and services.

Accommodations for applicants with disabilities is available upon request.

TI’s Finance department is located at 1071 Richmond Road, Ottawa ON which is conveniently located close to walking and biking trails, and all major transportation access points. It is close to major amenities including gyms, malls, and restaurants. Parking is free on the premise.

We thank all interested candidates in advance, but unfortunately, we are only able to respond to those selected for an interview.