Finance Clerk

Inuuqatigiit Centre for Inuit Children, Youth and Families is a multi-service nonprofit organization serving Inuit children, youth and their families and are dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families. 

Position: Payroll Officer / Finance Clerk Hours: 37.5 hours per week – In-Determinate Full-Time Salary Range: $50,393.00 - $60,028.87 per annum + benefits 

POSITION SUMMARY Under the direct supervision of the Comptroller, the Payroll Officer/Finance Clerk is responsible for the timely and accurate administration of payroll and related processes and for maintaining effective financial administrative systems. 

KEY DUTIES AND RESPONSIBILITIES 

• Manage Inuuqatigiit Centre’s payroll system and processes; 

• Responsible for accurate and timely processing and submission of bi-weekly payroll from staff documentation, contractual agreements and Employment Standards Act (ESA) regulations; 

• Adhere to legislative requirements and payroll regulations, and monitor compliance with payroll submission, government remittances, and annual reporting deadlines; 

• Accurately complete bi-weekly payroll calculations; 

• Post payroll to GL against program funding allocations; • Input payroll data into Ceridian for bi-weekly processing; 

• Troubleshoot questions and issues pertaining to payroll and leaves of absence as they arise; 

• Respond to employee requests for administrative support concerning payroll (e.g. salary reporting, housing documents, tech support for payroll app, etc.); 

• Maintain and update weekly leaves records for staff accruing leaves; 

• Complete annual payroll reconciliations and provide reports for audit purposes; 

• Complete and distribute T4s;

 • Post annual wages and leaves accruals at FYE; 

• Collect relevant documentation for payroll administration from all staff including new hires; 

• Administer RSP contributions from payroll perspective; 

• Complete annual EHT and monthly WSIB reconciliations; 

• Prepare and file all government remittances relevant to payroll and provide reports as necessary; 

• Issue Record of Employment (ROE) as required; 

• Assist with Visa reconciliations (requisitions, posting and filing); 

• Communicate with credit card holders to ensure accuracy and complete submission of supporting documents; 

• Process and posting staff expense claims and reimbursements; 

• Bank deposits and posting; • Assist with Accounts Payables & Accounts Receivables; 

• Assist with audit preparation and audit; 

• Perform other financial and bookkeeping duties as required; • Maintain accurate and effective financial records at all times; 

• Demonstrate physical ability to access three story building; 

• Ensure personal safety precautions are observed at all times; and 

• Ensure Public Health Guidelines for COVID-19 pandemics are followed at all times. 

QUALIFICATIONS & REQUIREMENTS 

• Certified Payroll Manager or CPM or Payroll Compliance Practitioner; 

• Inuit descent preferred and is considered an asset; 

• Minimum of three-year’s experience providing not-for-profit bookkeeping/payroll services in a project funding environment; 

• Four years’ experience in payroll administration and management; 

• Previous experience working with Inuit or Indigenous communities an asset; 

• Strong computer literacy; 

• Knowledge of GAAP, legal accounting requirements, payroll systems including remittances, employment standards and CRA regulations; 

• Knowledge and experience in supporting a technology-based payroll reporting system (Ceridian or equivalent payroll services provider); 

• Ability to communicate effectively in English orally and in writing; • Ability to function effectively in a high stress, high noise environment; 

• Strong team-work skills; and 

CONDITIONS OF EMPLOYMENTS • Medical certification of good health; TB test, if applicable, immunizations upto-date and proof of COVID 19 vaccine (Dose 1 & 2) • Police Record Check – Vulnerable Sector required in keeping with Inuuqatigiit Centre Personnel Policies and Procedures; • First Aid/CPR certification or willingness to become certified; and • Driver’s License an asset. 

Please apply with cover letter and resume by 5:00 p.m. on Friday, October 29, 2021, to:hrmanager@inuuqatigiit.ca • We thank all who apply for this position. Only those applicants selected for an interview will be contacted. 

When two equally qualified candidates are considered for the same position, preference will be given to the candidate of Inuit descent