Director of Finance

The Odawa Native Friendship Centre

August 8, 2021

The Odawa Native Friendship Centre (ONFC) is a non‐profit organization serving the Indigenous community in the Ottawa‐Carleton Region of Eastern Ontario and surrounding communities.


The Vision of ONFC is to ensure a thriving and resilient community. Odawa strives to enhance the quality of life of Indigenous People in the Capital region; to maintain a tradition of community, an ethic of selfhelp and development as well as to provide traditional teachings from our elders.


JOB SUMMARY:

As a member of the Management Team, the Director of Finance will be involved in strategic planning and play a key role in working closely with the Executive Director to develop and monitor the annual budget, as well as specific program budgets. The Director of Finance must have

the ability to adapt to new technology and the ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times. This position will anticipate and identify emerging issues,

trends, and challenges that affect organizational policies and programs. This role will also identify and address issues that affect the overall health of the organization: morale, effectiveness, turnover,

absenteeism and productivity.


QUALIFICATIONS:

  • Degree/Certification in Accounting, Business, Finance, or related field.

  • Currently hold a CPA and/or CAFM designation, or working towards a professional accounting designation (CPA).

  • Several years of related senior‐level financial management experience.

  • Knowledge and/or experience working in a non‐profit charitable organization.

  • Computerized accounting programs (Sage 50) and departmental accounting.

  • Understanding of relevant government legislation including pay equity.

  • Understanding of regulations governing non‐profits and charities.

  • Knowledge of Indigenous culture and Indigenous language will be considered an asset.

  • Excellent leadership and conflict resolution skills.

  • Ability to multi‐task and prioritize tasks, meet deadlines, problem solve and make decisions.

  • Ability to engage people to build trust and rapport; effective verbal and listening communications skills.

  • Keen eye for detail and high level of accuracy.

  • Excellent organizational skills; able to set priorities under tight deadlines.

  • Excellent analytical thinking, planning, prioritization, and execution skills.

  • Excellent communication, interpersonal and writing skills.

  • Advanced computer skills including the ability to operate and manage computerized financial, payroll and human resource information systems, excel and word processing programs, and email at a highly proficient level.

  • Excellent stress management and time management skills.

  • Personal Attributes:

  • Maintain strict confidentiality concerning financial and employee information.

  • Be honest, trustworthy, and respectful.

  • Possess cultural awareness and sensitivity.

  • Be flexible and highly adaptable.

  • Demonstrate sound work ethics and business acumen.

  • Self‐motivated and able to work with minimal supervision in a team‐oriented setting.

  • Demonstrate diplomacy, tact, and sound judgment.

  • Innovative, results orientation, and strategic thinking.


SPECIFIC ACCOUNTABILITIES:


Finance Functions

  1. Financial Planning & Management:

a) Participate in strategic and financial planning.

b) Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director.

c) Assist with the preparation of budgets for funding applications.

d) Monitor and maintain financial records for each program in a manner that facilitates management reports.

e) Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.

f) Provide accurate and timely reporting on the financial activity of individual programs.

g) Provide financial advice, direction, and training to Centre staff as needed.

h) Approval of expenditures within budget.

i) Scan and saves all documents to the ONFC’s Cloud directory for paperless filing and ensures digital or electronic signatures are on all approvals.


                  2. Financial Accounting & Reporting:

a) Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).

b) Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Harmonized Sales Tax, Employer Health Tax, taxable benefits, etc.

c) Prepare all supporting information for the annual audit and liaise with the Board's Audit Committee and the external auditors as necessary.

d) Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and credit card payables.

e) Reconcile bank and investment accounts.

f) Manage the cash flow and prepare cash flow forecasts in accordance with policy.

g) Monitor the acquisition of capital assets and ensure that assets are properly recorded, as appropriate.

h) Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.

i) Negotiate and manage the employee insurance and benefits plans.

j) Monitor and audit appropriate external subprojects and third‐party project administration.



Office Administrations, Regulations & Technology:

  1. Oversee the financial management of all leases, contracts and other fiscal commitments.

  2. Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements.

  3. Advise on appropriate technology that meets the organization's information requirements and financial resources.

  4. Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant.

  5. Responsible for day‐to‐day monitoring and administration of the Cloud network.

  6. Perform new program set‐up including assigning office space, arranging for phone outlets, the internet and email access.

  7. Responsible for the ONFC’s maintenance program including interior space, exterior grounds, and vehicles.


If you are interested and meet the above criteria, please send your résumé and cover letter telling us why you think you’d be a great addition to the ONFC team to aarmstrong@odawa.on.ca by August 20, 2021.


Indigenous (First Nations, Inuit and Métis) candidates will be given priority, please self‐identify. 


The Odawa Native Friendship Centre is committed to accommodating people with disabilities. If you require an accommodation, we will work with you to meet your needs. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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