Administrative Assistant

Administrative Assistant

1 Year Term, Possibility of Extension

Open to Inuit Candidates only

Who we are:

It is the mission of Tungasuvvingat Inuit (TI) to broadly provide Inuit-specific programs that contribute to the health and wellbeing of Inuit and to encourage and support similar programs for Inuit across the country. With over 30 years of highly successful experience in crafting the design, development and delivery of a wide range of effective, client-centered services, TI continues to deliver quality programs and services that directly benefit our growing urban Inuit population.

The Administrative Assistant is a member of the Alluriarniq Program. Alluriarniq means stepping forward and the program assists Inuit youth and adults aged 13 years and older who are involved in sex-work, as well as individuals who are /survivors of sexually exploited to safely access harm reduction resources and information. The program is federally funded and supports Inuit both in-person and remotely depending on their geographic location. Utilizing Inuit societal values, harm-reduction, trauma informed and decolonizing frameworks, the Alluriarniq program supports Inuit on their wellness journey.

The primary focus of the Administrative Assistant is to support the Alluriarniq Program Manager in the overall running of the program and operation of the program site and provide general administrative support to program staff. This position supports internal staff with administrative activities and will greet clients entering the program site.

What we’re looking for: TI is searching for a candidate with strong communication skills and the ability to use computers for word processing, spreadsheet design, e-mail, and on-line purposes. Excellent attention to detail, organizational and problem-solving skills and the ability to prepare reports and briefings are necessary. The ideal candidate will also have a high level of integrity, discretion, trustworthiness, and ethical conduct.

What you’ll be doing:

• Assist with the overall management of the office and operation of the program

• Weekly ordering of office supplies

• Coordinate meetings, events, and teleconferences

• Coordinate program space booking requests for events and meetings

• Prepare weekly purchase orders, invoices, reports, memos, and other correspondence

• Provide administrative and clerical support for funding and grant applications and other projects

• Support drop-in programing and outreach

• Coordinate the translation of promotional material

• Monitor and document incoming mail and packages and sign in/out sheets

• Send out weekly reminders to the program team

• Act as the first point of contact for clients entering program site

• Provide general information to the public, cover main reception, greet visitors and answer the telephone

• Work with clients to make them feel comfortable and welcomed in the space

What do you need to be a successful candidate?

The knowledge, skills and abilities for this role would typically be acquired through post-secondary education in Business Administration, Office Management or Office Administration and 3 years of experience supporting management in an administrative capacity.

Fluency in English is required and the ability to communicate in Inuktitut is a significant asset. 

The ideal candidate will have a thorough understanding of Inuit culture, values, and Inuit Qaujimajatuqangit (IQ).

An acceptable combination of related education, work and life experience may be considered.

Salary and Benefits 

• TI offers a competitive total compensation package. Employees are provided an exceptional benefits plan which includes major medical and dental coverage for the employee and their dependents, and employee life insurance.

• TI provides paid sick, personal and family sickness leave days, and a 24/7 confidential Employee and Family Assistance Plan.

• Vacation (earn 3 weeks/year).

Deadline for applications is August 24th, 2021

To apply, please submit your resume and cover letter to careers@tiontario.ca.

This position works out of the 604 Laurier Avenue, Ottawa location which is conveniently located close to major transportation access points and parking is free on the premise.

Preference in hiring will be given to qualified Inuit candidates and to survivors of exploitation/human trafficking; applicants are encouraged to self-identify.

Considering the nature of this position, the successful candidate will be required to obtain a criminal record check and their employment will be conditional on results that are acceptable to TI.

Accommodations for applicants with disabilities are available upon request.

We thank all interested applicants in advance for their interest. Only individuals selected for interviews will be contacted.